Who we are
Our website address is: https://bcwschool.co.uk.
What personal data we collect from website users and why we collect it
Any data collected from contact forms will be used solely for the purpose of responding to your inquiry. It is not shared with anyone outside of the organisation.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
In order to monitor and improve our website we may collect information on how our users interact with this website, This information is anonomised and is not personally identifiable but will allow us to see what pages are being viewed, roughly where our website visitors are connecting from and they use the site. This information is only used to improve our services and is not shared with anybody.
This Notice relates to Students of Black Country Wheels School, and should be read in conjunction with our Revised Data Protection Policy (GDPR – General Data Protection Regulations 2019).
BCWS is the Data Controller for the purpose of Data Protection Law.
Student Privacy – GDPR: Why we Collect and use Student Information.
We collect and use Student Information under the following Acts of Parliament and associated legislation,
for example: Section 573A of The Education Act 1996 enables the education setting to collect information to complete the Department of Education’s termly census.
We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:
- Support our pupils’ learning
- Monitor and report on their progress
- Provide appropriate pastoral care
- Assess the quality of our services and
- Comply with the law concerning data sharing.
The Categories of Student Information that we Collect, Hold and Share include:
- Personal information (such as name, unique pupil number, contact details and address, relevant medical information)
- Characteristics (such as ethnicity, language, nationality, gender, religion, date of birth, country of birth, free school meal eligibility, special educational needs)
- Attendance information (such as sessions attended, number of absences and absence reasons, national curriculum assessment results, any exclusion information, where they go after they leave us)
- Assessment information (such as EYFS, Key Stage or internal academic assessment information)
- Behavioural information (sanctions such as exclusions)
- Soft data information (such as attitudes to learning, effort and achievements)
- Individual Learning Plans, Reviews and Targets.
Collecting Student Information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
We collect consent for information for such things as Photographs, School Activities and Immunisations where, please note, you have the right to withdraw consent at any time by contacting the School. Please note, consent cannot be withdrawn for historical activities, only those not yet undertaken.
We will also receive personal information from previous educational organisations, the Local Authority and Department for Education when relevant.
Storing Student Data
The information we collect, use and store about Students and their parents/carers is retained on our computer systems and in paper files, either until it is updated/superseded or until the Student leaves the School where it will be passed on to the receiving School / College in accordance with the Education (Pupil Information) England Regulations 2005.
School records are kept for a period of seven years after the Student leaves, or in cases where a Student has SEND, until the Student is 25 years old.
With Whom we Share Information
We routinely share information with:
- Relevant staff within the school
- Schools/Colleges that the Students attend after leaving us
- Our Local Authority
- The Department for Education (DfE)
- Health Services
- Education Investigation Service (Attendance)
- Connexions (Careers Advice and Youth Services).
Safeguarding and Data Protection
We are committed to working with the Local Authority in protecting and safeguarding children and young people in the Borough. As a consequence we, where relevant to do so, share information with the Multi-Agency Safeguarding Hub (MASH) which is a co-located arrangement of agencies including the Local Authority, Police, NHS Trusts and Probation Service integrated into a multi-agency team.
The Single Point of Access Team (SPA), which is the single point of contact for safeguarding concerns, and the MASH share information appropriately and securely on children or young people in order to take timely and appropriate actions. The teams also provide information and advice across a range of child and family services.
More details can be found in our Safeguarding and Child Protection Policy and the Revised GDPR Policy.
Why we share Student Information
We do not share information about our Students with anyone without consent unless the law requires us to do so or our Policies state that we can/should/do so.
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education (DfE) and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the pupil information we share with the department, for the purpose of data collections, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- Conducting research or analysis
- Producing statistics
- Providing information, advice or guidance.
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- Who is requesting the data
- The purpose for which it is required
- The level and sensitivity of data requested: and
- The arrangements in place to store and handle the data.
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit:
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Requesting Access to your Personal Data
Under Data Protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the School’s Business Manager, Clare Dulson.
You also have the right to:
- Object to processing of personal data that is likely to cause, or is causing, damage or distress
- Prevent processing for the purpose of direct marketing
- Object to decisions being taken by automated means
- In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- Claim compensation for damages caused by a breach of the Data Protection regulations.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with the School in the first instance so that the issue can be resolved. If you remain concerned then you have the right to contact the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you wish to discuss any matters arising from this Privacy Notice then please contact the School Office on 0121 522 3717 and ask to speak to Clare Dulson.